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This process provides the structure and foresight needed to manage constraints like time, budget and scope. To handle this, define which stakeholders are involved with each area of the project.

This information is critical when it comes to complete projects on time, not go over the set budget, and deliver acceptable quality.

Improve both internal and external communication

Good communication is central to success no matter the type or size of your project.

Integrate your project schedule with a resource schedule to confirm that the right people, equipment and materials are available when needed. Clear communication and detailed planning are essential here, as they align stakeholders and set expectations before any work begins.

An effective project planning process doesn’t stop at task lists and deadlines—it also includes setting measurable milestones, assigning responsibilities and planning for change.

Join teams at Avis, Nestle and Siemens who are using our software to deliver successful projects. A template provides you with a structured framework and standardized format, making sure essential project details are systematically addressed properly from the start.

Initiation

The initiation phase is where you make your case and explain the purpose and potential risks/benefits of a project.

Clear goals and objectives provide direction, focus and a way to gauge success as the project progresses.

2. the percent of budget spent.
Success measures indicate how well you achieved your objectives. By planning procurement early, you can reduce delays, stay on budget and ensure that necessary resources are available at the right time.

It includes labor, materials, equipment, overhead and contingency reserves. A stakeholder management plan identifies key stakeholders, analyzes their influence and outlines communication strategies tailored to each group. Write a Project Scope Statement

The project scope statement defines what the project will and won’t include.

Do we really want more conflict and tension between managers, employees, and clients?

But there’s a lot more to project plans than goal setting.

Project plans must also include an action plan that assigns responsibility, set clear timelines, and define the line of communication plan (and more) to ensure everything goes smoothly from start to finish.

Conduct a Cost / Benefit Analysis

Once you have completed the cost estimate, you can compare the costs to the value of the benefits you anticipate from successfully executing the plan. You want to answer the fundamental question “Is this plan worth doing?”, which is the exact question your executive sponsors and high-power stakeholders will be asking.

If your benefits clearly outweigh the costs, you’re in good shape. But many times it will be difficult to determine the value of the benefits. And if the costs exceed the benefits, you will want to revisit your estimates to make adjustments that narrow the gap.

Identify issues and assess risks

This step is crucial for developing strategies to mitigate against issues that can impact a project’s timeline, budget, or quality.

Key activities in this stage include defining the project at a high level, establishing objectives, scope, and identifying stakeholders and/or a project manager.

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Below are some free templates, a selection from our more than 100 free project management templates for Excel and Word, which can help with planning.

Project Plan Template